If you’re looking to drive cost efficiencies in 2025, check out these ten tips.

Tip #1Make the most of your existing software tools.

An estimated 80% of features in cloud software are rarely or never used. Consider what else you could be doing with what you already have. For example, did you know that Microsoft Word has dictation and transcription features? Or that your Microsoft 365 subscription comes with a free baseline version of Copilot?

Tip #2Check for unused and underused subscriptions.

With software increasingly sold by subscription, the small amounts being deducted from your bank account each month can go unnoticed. Review those regular expenses coming out of your bank account every month for software you’re no longer need or never got around to using.

Tip #3Switch from monthly to annual subscriptions.

Most software companies offer a discount for paying annually instead of monthly. Switching to annual payments can save up to 20% of the cost of your subscription.

Tip #4Check out Microsoft 365 Copilot.

Not to be confused with the free Copilot that comes with your Microsoft 365 subscription, Microsoft 365 Copilot is the integration of ChatGPT into the familiar Office apps we all know and love. It saves us a lot of time and effort every day and is one of the hardest working apps at CyberGuru.

Tip #5Document your processes to reduce customer dissatisfaction and rework.

Ever had an awesome experience somewhere only to go back and be disappointed? Having documented processes helps to ensure that get a consistent, high quality outcome, and assists owners and managers to assign these tasks to their staff.

Tip #8Create a process for verifying large transactions.

As scams and other cyber attacks are increasing in volume and quality, it is only a matter of time before you come across a fake or doctored invoice. Having a process in place to verify large transactions, new supplier details and changes to bank account details helps to ensure you don’t get caught out.

Tip #7Integrate your software to reduce double handling.

Your IT environment is as good as the some of its parts. So if your various software apps don’t talk to each it can frustrating, time wasting and laborious. Explore opportunities for integration or consider changing software so that your systems will run more smoothly.

Tip #8Cyber security awareness training for all staff.

For small and medium businesses, staff are the most common target of cyber attacks. Ensuring your staff know what to look for and what to do if they see something suspicious is critical for protecting your business.

Tip #9 – Check your insurance.

Cyber insurance can help you recover from a cyber incident but it is an optional add on and not all policies are the same.

Tip #10 – Centralise the management of your technology.

When you have a team of staff the easiest way to manage your IT is to have an overview of all the devices and software licences in the one place.  

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